DAILY TASKS

• Daily mail - open and action as required scanning and filing.

• Phone calls - Assist advertised properties enquiries - Transfer tenant/owner and trade calls to the Property Manager

• Emails. - Property Me – Unassigned. Assign to correct Property Manager

  - Invoice outlook email – cr.invoice@magain.com.au – upload to Invoice Automate if not already done

  - Reception oulook email – stepney@magain.com.au – Forward to appropriate staff

  - Personal outlook email – action as required

  - Personal Property Me email – action as required

• Ensure mail is posted each day and any banking passed on to Dimity.

• Check and approve all creditor invoices via Invoice Automate, One Drive Creditor folder, Property Me Bills and direct emails from Property Managers.

• Process tenancy invoices for payment where required.

• Prepare new tenancy/trade/lost management keys as required.

• Check in end of tenancy keys

• Processing tenant applications

• Arrange for council rates, strata, and water invoices to be directed to our agency.  

WEEKLY TASKS

• Check stationary and kitchen supplies and purchase/advise Geoff as required.

• Check for keys not collected and notify Property Managers.

• Check if plants need watering

• Prepare routine keys for the following week for the Property Managers.